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Office Specialist I Manager Supervisor

Job Duties:

  • Overseeing the bill paying/tracking of the Bureau s financial transactions
  • Overseeing office management functions, including records management, equipment maintenance, facilitation of work spaces
  • Overseeing distribution of legislative analysis and reports
  • Providing administrative support to senior staff
  • Supervising clerical staff in support of administrative functions

To be successful in the position, you must have knowledge of and experience in:

  • Office administrative and clerical work
  • Working both independently and in a team environment
  • Overseeing equipment and facility maintenance needs
  • Assessing office needs and recommending/implementing needed improvements
  • Coordinating work activities of several projects and operational units
  • Advising supervisor on fiscal and budget matters as needed
  • Advising supervisor regarding work/operations needs
  • Overseeing clerical staff in a busy work environment
  • Office software, including Excel and Word

Qualifications:

Competency in applying a proficient knowledge of office operational processes to perform advanced work in coordinating and performing multiple distinct office support functions for a large satellite office or operational unit, or multiple small units. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Questions regarding this position should be directed to Timothy Schott, Deputy Superintendent, Maine Bureau of Insurance at (207) 624-8403 or Timothy. N. Schott@maine. gov.



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