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Beverage Sales Administrator

Purpose:

The Sales Administrator supports the Sales Division by providing accurate and timely reports, clerical assistance and professional communications for the sales team and outside suppliers. The Sales Administrator is responsible for compliance of company standards and policies in all areas impacted by the Sales Division.
Position Responsibilities:

Establish and maintain business relationships with sales management and supplier personnel to ensure communication and compliance with policies and procedures.
Run daily, weekly and monthly sales reports for sales management and vendors.
Data entry of and maintenance of accurate price files in VIP system.
Communicate with the State of Maine all new items, price changes, and product reduction price changes in a timely manner.
Communicate price changes to retail chain accounts in a timely manner.
Generate sales and pricing reports as requested by sales management.
Prepare monthly charge backs to suppliers.
Ensure all division communications are prepared and distributed promptly, including comment sheets, weekly work schedules and vacation listings.
Maintain divisional calendars with input from sales management team.
Provide office telephone coverage including the handling and routing of inquiries from interdepartmental personnel & customers.
Provide business typing and secretarial assistance for the sales division as needed.
Assist in general office administration including distribution of mail, sorting of incoming faxes, preparation of FedEx packages, etc.
Perform other duties as assigned.
Position Requirements:

Professional telephone manner and customer service aptitude.
Basic knowledge of company policies and procedures and interdepartmental personnel.
Experience with Microsoft Word, Outlook and Excel.
Excellent organizational and time management skills.
Excellent data entry skills.
Ability to multi-task and work under deadlines and shifting project priorities.
Flexibility to work extended hours as needed.


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